Attention all AMVETS Riders:
Many of you have heard that AMVETS Riders members who are AMVETS Ladies Auxiliary will be required to register with their parent organization (Ladies Auxiliary) before registering with the Riders for convention in the future.
It is already and has been a requirement for those who are AMVETS to register with their parent organization.
In following this requirement, it will now be required for Auxiliary members to register with the Ladies Auxiliary.
Lady AMVETS Riders who are Auxiliary members will need to show proof of Auxiliary registration when checking in at the Riders registration desk.
We always encourage all AMVETS Riders members to support their parent organization and attend those meetings as well as the meetings of the AMVETS Riders while at convention.
The rule will not only apply to National convention but for your SECs as well.
Please see below rule from AMVETS National Ladies Auxiliary Executive Director.
Please extend this information to all of your AMVETS Riders members who are Ladies Auxiliary.
Below is the change to the National Auxiliary Standing Rules at the 2018 National Convention in Orlando, Florida.
PAGE 19 CONVENTION RULES
MAKE NEW #5 TO READ:
The NATIONAL AMVETS CONVENTION RULES requires that all subordinate organizations members register as a delegate with the parent organization therefore, Auxiliary Rider members and Sackette members must register as an Auxiliary delegate or guest and must show an Auxiliary registration in order to register as a Rider or Sackette delegate. DIRECTIVE FROM NATIONAL AVMETS – DOES NOT NEED VOTE
Kathy Campbell RNCO
NATIONAL RIDERS CONVENTION
AUGUST 11, 2018, 3:00 PM
The meeting was called to order by RNP, George Cummings at 3:00pm. Prayer by RNCHAP, Jeremiah Botkin. Pledge of Allegiance was led by RNSAA, Larry Saad. Riders Mission Statement was read by RNP Cummings.
Roll call of officers: President, George Cummings; 1st Vice, Tom McNamara; 2nd Vice, John Reando; JA, Jim Whitcraft; Treasurer, Dan Macdonald; Sergeant-At-Arms, Larry Saad; PNP, Don Cox; Chaplain, Jeremiah Botkin; Communications, Kathy Campbell; Publications, Kelly Reando; Historian, David Ray; Secretary, Karen Cox. All present.
Roll call of Delegates: 90 registrations; 62 voting delegates present. The majority vote is 32. 2/3’s vote is 42.
IA-Currently have 4 chapters, working on 2 more.
KY-Currently have 6 chapters. Annual department ride, Fire & Ice coming up, everyone is welcome.
MO- 12 chapters, 9 of the 12 reported programs. 333 members: 283-Riders, 50-Supporters, 159 are Veterans, 97 are sons, and 77 are ladies auxiliary.
NY-139 members, 17 are supporters, 122 are riders. 8 chapters, working on another.
OH-Thank you to National for your help. Kenton chapter reporting is big.
AK-2 This is the 1st convention they’ve been to. Getting things going in AK.
TN-104: MIKE INMAN - Chapter has been in existence for 9 years, proud of that. Just built a new Veterans cemetery. No one in chapter has done the reporting. Mike is a past recipient of a SILVER HELMET AWARD for AMVETS Member of the Year.
LA-7: MIKE CAMPBELL - Just got their 2nd chapter in LA, Chapter 66. LA-7 has 34 members, LA-66 has 23 members and both are growing.
Bob Wills - Department of FL Riders President welcomes all to their great state.
We have 123 chapters. We are down 4 from last year. We have 2,414 members. We have 10 departments and 18 Quality Chapters. Eight chapters were sent a Revocation of Charter letters: FL-20, GA-2011, IN-13, NC-905, NM-14, NY-8, OH-40 and OH-112. Motion made to give those 8 chapters, 30 days to revalidate, 2nd, discussion: What happens when a chapter closes, what happens with those members? CBL says they have 90 days to find a new chapter to join. When chapters close, the money in their account and their charter are sent to the department. The department holds it for a year to see if they can reopen. Motion passed.
Programs reporting was well over $5 mil; $200,000 more than last year. Thank you all for raffle ticket selling. If you still want to buy tickets, see me during our break. I have a 2nd vice conference call every 2nd Sunday of each month. It is at 7 Central/8 Eastern time. Everyone is invited if you’d like to call in. Let me know and I’ll send an email with the phone number and access code.
Reporting period is July 1st thru June 30th. It is broken into 2-six-month periods. Here is the breakdown:
FL $1.5 mil
The Long-Range Planning Committee discussed what we can do in the future to better the organization.
Moving from regular business to welcome the AMVETS National Commander, Rege Riley. He plans to work with the Riders. Past National Commander Marion Polk also visited. He said he enjoyed working with us and was proud of what we do. At the Mid-Year Rally, he had won a patriotic box. He gave the Riders National President, George Cummings, that same box as a gift. He had put gold plated engraved tags on it of each Past National Riders Presidents. He said it should be passed on to each president, and the previous presidents name needs to be added.
JA – JIM WHITCRAFT
My report is in the book and I ask that it be accepted as written. Here are 3 resolutions that need to be voted on.
Resolution 01-2018-Submitted by Riders National CBL Committee: Article XI, Sections 11.1 through 11.10, reads “other duties as may assigned by the Executive Committee/Executive Board or the President”. Amend Article 11, Sections 11-2 through 11-10 to read “other duties as may be assigned by the Executive Board or the President”. Committee recommends Adoption. Motion made, 2nd, passed.
Resolution 02-2018- Riders Unified Constitution. Submitted by the Department of Georgia Executive Committee, Article VII: Membership. Article VII, add Section 7.7 to read: The AMVETS Riders do not accept Members At Large of the AMVETS, Son’s of AMVETS, or AMVETS Ladies Auxiliary, nor does the AMVETS Riders permit any Riders Member’s at Large. The committee recommends adoption. Motion made, 2nd. To be passed by membership, 2/3’s vote is needed. Motion passed.
Resolution 03-2018-Riders Unified By-Laws. Submit by the Department of Georgia Executive Committee, Article V Section 5.2 sets the qualifications for membership. Amend Article V Section 5.2 to add Subsection 5.2D) to read: The AMVETS Riders do not accept Members at Large of the AMVETS, Son’s of AMVETS, or AMVETS Ladies Auxiliary, nor does the AMVETS Riders permit any Riders Members at Large. The committee recommends adoption. Motion made, 2nd and passed.
The committee discussed changing the terminology from Standard Operating Procedures to Standing Rules. That change will happen next year.
Any changes or provisions to our Standard Operating Procedures from the floor: Ed Flack, Department of Florida would like to add: That if any disciplinary action is brought against a Rider Officer by their parent organization, that the officer be prohibited from holding any level office in the Riders for a period of 2 years, to begin upon reinstatement by parent organization. Discussion: Motion to change from disciplinary action to suspension from parent organization. Call for a vote: 2nd motion, passed.
AUDIT COMMITTEE CHAIR-BEVERLY MUNOZ – Books are in immaculate condition. Went from 3 accounts to 1 and it’s so much easier. Everything was perfect.
TREASURER-DAN MACDONALD – Expenses are now broken down under each officer.
Big changes proposed: Proposing that we change the budget year from September through August to July through June. That way the budget year will be complete by the time we get to convention and it will be easier for the audit committee. Whatever is left over will be donated. It will be up to the body to decide on where we will donate. Send suggestions to the secretary.
Cashed $300 of Rewards money from credit cards to buy 12-$25 Visa gift cards to give out as door prizes at convention. Motorcycle flags were randomly given also. We have 90 registrations at convention. Used random drawing system from a website with 90 numbers. Your name corresponded with where you fall on the list, 1 to 90.
We have $50,000 in a money market that we don’t touch. We have $74,456.66 in the bank, which is more than we ever had.
I want to thank you for your trust for the past 6 years. Next year I plan on running for 2nd Vice.
Motion to accept report, 2nd, motion passed. Motion to change Budget Year, 2nd, motion passed.
Motion to pay President Cummings $100 for snacks, 2nd, passed. By changing budget year, the next one will be from 9-1-2018 through 6-30-2019, then full year will begin July 1, 2019 through 6-30-2020, motion 2nd, passed. Motion to donate $5000 at convention next year and remaining budget funds from each year will be donated at convention each following year, delegates choice of where, motion 2nd, passed. Send suggestions to the secretary.
Travel Expense Voucher Motion made that national officers cannot double dip by being paid twice for the same event. 2nd, passed.
Motion to compile list of places to donate, finance committee will narrow it down at Mid-Year Rally, 2nd and passed.
COMMUNICATIONS OFFICER-KATHY CAMPBELL – Pleasure to be re-appointed. The media policy is on the website. I have 623 POC’s and 95.8% are good emails. Goal to get to 100%. Motion to accept report, 2nd, passed.
PUBLICATIONS OFFICER-KELLY REANDO – Member brochures are available. Instructions will be available on the website to complete your 990’s. Motion to accept report, 2nd, passed.
CHAPLAIN-JEREMIAH BOTKIN – We have the death benefit available. Please honor those who have passed by placing them in our “LAST CHAPTER”. We have the scholarship fund also. Motion to accept report, 2nd passed.
SARGEANT-AT-ARMS – LARRY SAAD - Link will be placed on website for 990 Motion to accept report, 2nd passed.
HISTORIAN – DAVID RAY No report.
IMMEDIATE PAST NATIONAL PRESIDENT -DON COX - No report.
SECRETARY-KAREN COX – Motion to accept report as written, 2nd passed.
President Cummings: No old business. New business: AK-2 donated $500 to President Cummings cause.
NOMINATIONS OF NATIONAL OFFICERS:
JA – Jim Whitcraft nominated. He accepts nomination, no others, nominations closed.
SAA – Larry Saad nominated. He accepts nomination, no others, nominations closed.
Treasurer - Dan Macdonald nominated. He accepts nomination, no others, nominations closed.
2nd Vice – John Reando nominated; Mike Campbell nominated; both accept, no others nominated.
Hand vote taken, John Reando is elected 2nd Vice.
1st Vice – Tom McNamara nominated. He accepts nomination, no others, nominations closed.
President – George Cummings nominated. He accepts nomination, no others, nominations closed.
Motion to make 1 vote for all unopposed, 2nd, passed.
Motion to adjourn at 6:10pm, 2nd passed. Colors were retired, Prayer was led by Jeremiah Botkin.
NOTE: FOR COMPLETE DETAILS OF THIS MEETING, YOU MAY VISIT OUR WEBSITE TO SEE THE VIDEOS.
National Riders Secretary
Please see the attached resolutions (3) and the 2018 convention rules from National JA Jim Whitcraft.
Remember to print a copy of the resolutions to have with you at convention.
Hope to see MANY of you in Orlando!
1st place - Alan Smith, Ohio
2nd place - Amy McDowell, GA
3rd place - John Hardy, GA
National 1st Vice
Tickets will be available at the AMVETS National Convention, or can be purchased directly from Tom McNamara:
Tom McNamara, RN2V
Phone: (678) 463-2987
Drawing to be held August 12th, 2017 during the Convention Meeting
AMVETS RIDERS NATIONAL
OFFICERS TRAVEL EXPENSE POLICY
The following policy is for the payment of expenses for AMVETS Riders National Officers and other members of the Riders Organization when authorized by the Riders National President and Riders National Executive Board.
Payment for attendance at National Executive Committee Meetings, Mid-Year Rally and National Conventions will be paid at the following Rates:
National President: Travel shall be paid either full airfare or mileage reimbursement rate, which will be choice of the RNP. RNP may have a suite when booking rooms and allotted days of reimbursed lodging shall be, maximum of FOUR (4) days for National Executive Committee Meetings plus Mid-Year Rally and SEVEN (7) days Maximum for the National Convention, additional days must be approved in writing by the NEB. RNP may rent a vehicle when needed while attending authorized functions for National Riders with prior approval of the NEB.
Elected Officers: Travel shall be paid at the lesser rate of mileage or airfare. Lodging shall be paid at the full rate of a regular room, any charges for a more expensive room will be paid by the Officer. Maximum of THREE (3) days for National Executive Committee Meetings, National Convention and Mid-Year Rally, additional days must be approved by the NEB. One of the following Appointed Officers RNS, RNCO, or RNPO shall be reimbursed for FOUR (4) days for Convention and Mid-Year in order to organize and set up for meetings ahead of time. Any additional expenses must have prior approval from the NEB.
Immediate Past: Shall be reimbursed at the same rate as Elected Officers. Any additional expenses must have prior approval from the NEB.
Past National Presidents: Will receive up to $250.00 to cover travel and or lodging with approved receipts. Any additional expenses must have prior approval from the NEB.
Appointed Officers: Shall be reimbursed for full travel expenses with receipts, but shall not exceed the Elected Officers reimbursement rate. Any additional expenses must have prior approval from the NEB.
Official Business Travel: Individuals traveling on Official Business as directed by the Riders National President and Riders National Executive Board shall be reimbursed at actual cost unless different reimbursements are agreed upon before expenses are incurred.
Mileage shall be paid at a rate of $ 0.36 per mile based on Google Maps from home address to event. Air Fare shall be based on the lowest air fare available a minimum of 30 days prior to the scheduled event date, to include round trip mileage to the airport, parking and baggage fees. Air Fare shall be for Economy Class travel or the lowest priced airfare available on priceline.com. When booking airfare in advance any and all Officers can opt to take flight cancelation insurance as long as it does not exceed $25.00.
Misc. Expenses: Shall be paid at actual cost for expense as long as receipts are provided with proper documentation.
RECEIPTS and REPORTING
All expenses incurred while on official business shall be accounted for with legible RECIEPTS clearly stating the INDIVIDUAL’S NAME, DATE, PLACE of PURCHASE, and AMOUNT. The Treasurer shall date and initial receipts when received.
Expenses shall be listed on the Official AMVETS Riders Expense Report and submitted to the National Treasurer no later than FOURTEEN (14) days from the end of travel or expenditure in order to be reimbursed. All expense reports must be signed by a combination of TWO (2) National Riders Officers and ONE (1) shall be National Riders Treasurer and the other be either RNP, 1st Vice, or 2nd Vice. No Officer can be an approval signature on their own expense sheet.
TRAVEL and LODGING ARRANGMENTS and PAYMENT
Each individual is responsible for making their own Travel and Lodging arrangements unless the National Riders Treasurer has agreed to schedule it for them. Failure to make proper arrangements will be at the expense of the INDIVIDUAL and NOT the RIDERS ORGANIZATION. No reimbursements will be made for improper Travel, Lodging, or other expenses incurred.
There will be no advanced payment for Travel, Lodging, or other expenses except when authorized by the Riders National President and Riders National Executive Board whom shall assume responsibility for any and all costs or losses associated with any advance payment not used or recovered. Each National Officer has their own National Riders credit card and may use it for authorized travel expenses.
At no time will AMVETS Riders Credit Cards, Banking Account Information, or any check which is not properly completed be given to any individual or entity except by the individual authorized to do so.
Any reimbursement received or receiving from their Parent Organization, Chapter, or Department is to be used first before National Riders picks up the remaining cost of eligible expenses.
This Travel Expense Policy is not a guarantee of all reimbursements stated. If for acceptable financial reasons approved by 2/3 vote of the Riders National Executive Board any or all reimbursements may be reduced or eliminated. Prior notification of reimbursement changes will be given before expenses are incurred by individual.
This Policy was revised and adopted 5/5/2017 at Mid-Year Rally Meeting by National Riders Finance Committee. Approved and adopted by the body 5/6/2017, 2017 at Mid-Year Rally general meeting.
2017 Convention Rules and the Riders schedule have now been posted under Events > National Convention.