​To: All Chapter and Department Presidents and 1st Vices
 
From: Tom McNamara
           National 1st Vice President
           AMVETS Riders
 
RE: Hard Deadlines for the smooth operations for DRF’s and Revalidations.
.
 Dues and Remittance forms (DRF);
 
*September 1st through January 31st – Chapters collect dues from members, $12 for National, Department Dues Per Department SOP and submit total amount per member to the Department. Chapters without Riders Departments send $12 per member to the National Secretary. Chapters may charge whatever the Chapter membership decides for Chapter dues. This gives Chapter 1st Vices time to verify individual memberships with parent organizations (AMVETS, Sons of AMVETS and AMVETS Ladies Auxiliary) prior to the end of February. National will start accepting DRF’s as soon as December 1st.
 
*March 1st – Chapters must remit Dues and Remittance (DRF) forms to the Department Secretary prior to March 1st. Chapters without Departments must send to the National Secretary. Chapters failing to submit DRF to the Department (or National in Non Dept states) by March 1st will be assessed a $25 late fee. Chapters failing to remit dues to the Department (or National in Non Dept states) by April 1st WILL be automatically suspended by the Department and National. Suspended Chapters may be reinstated, no later than June 1st by submitting a complete membership roster, dues, $25.00 late fee, and a $50.00 reinstatement fee. Chapters failing to reinstate by June 1st shall be subject to a vote of revocation by the Riders Delegates at the AMVETS Riders Annual National Convention.
 
*March 15th – The Department shall collect their Chapters’ dues and rosters and send them to the Riders National Secretary no later than March 15th each year. The Department will submit $12 per member to National.
 
Revalidations;
 
Revalidations occur after and because of Election of Officers at the Chapter and Department level. Even if all the Officers stay the same, a Reval must be completed.
EVERYTIME You have an Officer change, you must send in a new Revalidation.
 
*July 1st - Chapters must revalidate with Officers form to the Riders Department Secretary (or National in Non Dept Chapters) no later than 1st of July each year to maintain their Charter.

1. Chapters that do not submit a new revalidation form by 12:02 a.m. 2nd July each year shall be automatically suspended.
2. Chapters must submit to Department (or National for Non Dept Chapters) Headquarters a copy of their most current IRS tax filing with the revalidation paperwork, (990, 1023, 1024)
3. Those Chapters suspended under this section will be subject to Charter

Revocation by a vote of National Riders Convention.
 
Retain one (1) copy for your Chapter, submit one (1) copy to the Riders Department Secretary (or National for Non Dept Chapters).
 
*July 15th – The Department must revalidate the Department with a new Officers form to the National AMVETS Riders no later than the 15th of July each year to maintain their Charter. The Department shall have all Chapter Revalidations submitted to the National Riders Secretary prior to the July 15th deadline or the delinquent Chapter will be placed on suspension.

1. Departments that do not submit a new revalidation form by 12:02AM, 16 July each year will be automatically suspended.
2. Departments must submit to the National Headquarters a copy of their most

current IRS tax filing with the revalidation paperwork, (990, 1023, 1024)

1. Those Departments suspended under this section will be subject to Charter

revocation by a vote of National Riders Convention each year.

1. Departments shall be responsible for obtaining all Chapter revalidations and

submitting them to the National Riders Headquarters within the timeframe.
 
 
The information is in the letter can be found in the Unified By-Laws at amvetsridersnational.org under the Publications tab. If you have any questions, please feel free to personally contact me to discuss this. I can be reached by phone at (678) 463-2987, e-mail hueycchief@yahoo.com.
 
 
Sincerely.
 
Tom McNamara
National 1st Vice President
AMVETS Riders

TO DEPARTMENT 1ST VICES
 
I hope all is going well for all of you!

Just a heads-up:  I will be sending out a Master Membership of all your chapters to you within the next couple weeks.  I need that updated and emailed back to me NLT March 15th.  You can then drop the membership check in the mail to me; or you can use PayPal to send your money to National.  I will be sending instructions with the Master List.   
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Thank you for all you do!  If you have any questions, please email them to me. 
 
Karen Cox
Riders National Secretary
419-304-5310