To: All Chapter and Department Presidents and 1st Vices
From: Tom McNamara
National 1st Vice President
RE: Hard Deadlines for the smooth operations for DRF’s and Revalidations.
Dues and Remittance forms (DRF);
*September 1st through January 31st – Chapters collect dues from members, $12 for National, Department Dues Per Department SOP and submit total amount per member to the Department. Chapters without Riders Departments send $12 per member to the National Secretary. Chapters may charge whatever the Chapter membership decides for Chapter dues. This gives Chapter 1st Vices time to verify individual memberships with parent organizations (AMVETS, Sons of AMVETS and AMVETS Ladies Auxiliary) prior to the end of February. National will start accepting DRF’s as soon as December 1st.
*March 1st – Chapters must remit Dues and Remittance (DRF) forms to the Department Secretary prior to March 1st. Chapters without Departments must send to the National Secretary. Chapters failing to submit DRF to the Department (or National in Non Dept states) by March 1st will be assessed a $25 late fee. Chapters failing to remit dues to the Department (or National in Non Dept states) by April 1st WILL be automatically suspended by the Department and National. Suspended Chapters may be reinstated, no later than June 1st by submitting a complete membership roster, dues, $25.00 late fee, and a $50.00 reinstatement fee. Chapters failing to reinstate by June 1st shall be subject to a vote of revocation by the Riders Delegates at the AMVETS Riders Annual National Convention.
*March 15th – The Department shall collect their Chapters’ dues and rosters and send them to the Riders National Secretary no later than March 15th each year. The Department will submit $12 per member to National.
Revalidations occur after and because of Election of Officers at the Chapter and Department level. Even if all the Officers stay the same, a Reval must be completed.
EVERYTIME You have an Officer change, you must send in a new Revalidation.
*July 1st - Chapters must revalidate with Officers form to the Riders Department Secretary (or National in Non Dept Chapters) no later than 1st of July each year to maintain their Charter.
Retain one (1) copy for your Chapter, submit one (1) copy to the Riders Department Secretary (or National for Non Dept Chapters).
*July 15th – The Department must revalidate the Department with a new Officers form to the National AMVETS Riders no later than the 15th of July each year to maintain their Charter. The Department shall have all Chapter Revalidations submitted to the National Riders Secretary prior to the July 15th deadline or the delinquent Chapter will be placed on suspension.
The information is in the letter can be found in the Unified By-Laws at amvetsridersnational.org under the Publications tab. If you have any questions, please feel free to personally contact me to discuss this. I can be reached by phone at (678) 463-2987, e-mail email@example.com.
National 1st Vice President
TO DEPARTMENT 1ST VICES
I hope all is going well for all of you!
Just a heads-up: I will be sending out a Master Membership of all your chapters to you within the next couple weeks. I need that updated and emailed back to me NLT March 15th. You can then drop the membership check in the mail to me; or you can use PayPal to send your money to National. I will be sending instructions with the Master List.
Thank you for all you do! If you have any questions, please email them to me.
Riders National Secretary
Attention all AMVETS Riders:
Many of you have heard that AMVETS Riders members who are AMVETS Ladies Auxiliary will be required to register with their parent organization (Ladies Auxiliary) before registering with the Riders for convention in the future.
It is already and has been a requirement for those who are AMVETS to register with their parent organization.
In following this requirement, it will now be required for Auxiliary members to register with the Ladies Auxiliary.
Lady AMVETS Riders who are Auxiliary members will need to show proof of Auxiliary registration when checking in at the Riders registration desk.
We always encourage all AMVETS Riders members to support their parent organization and attend those meetings as well as the meetings of the AMVETS Riders while at convention.
The rule will not only apply to National convention but for your SECs as well.
Please see below rule from AMVETS National Ladies Auxiliary Executive Director.
Please extend this information to all of your AMVETS Riders members who are Ladies Auxiliary.
Below is the change to the National Auxiliary Standing Rules at the 2018 National Convention in Orlando, Florida.
PAGE 19 CONVENTION RULES
MAKE NEW #5 TO READ:
The NATIONAL AMVETS CONVENTION RULES requires that all subordinate organizations members register as a delegate with the parent organization therefore, Auxiliary Rider members and Sackette members must register as an Auxiliary delegate or guest and must show an Auxiliary registration in order to register as a Rider or Sackette delegate. DIRECTIVE FROM NATIONAL AVMETS – DOES NOT NEED VOTE
Kathy Campbell RNCO
Hello Riders Nation!
Please take a minute to read this and pass on accordingly. There is now a link on the National web page regarding IRS 990 tax filings. As stated in the unified CBL, it is each Chapter and Department individual responsibility to keep a current status and turn in a copy of said status with your revals each year. However, if you need help feel free to contact me. My contact information can be found on the website under officers.
The information can be found under the publications tab under Elections and Revalidations: https://www.amvetsridersnational.org/publications.html
All requirements are to be met and followed through yearly to avoid any more issues regarding IRS and Chapter/Dept status.
Please take this seriously as it is an annual duty. Revals MUST be complete upon submission.
Thanks for your attention to this matter. I hope this helps and avoids any further confusion.
Larry “Godfather” Saad
NATIONAL RIDERS CONVENTION
AUGUST 11, 2018, 3:00 PM
The meeting was called to order by RNP, George Cummings at 3:00pm. Prayer by RNCHAP, Jeremiah Botkin. Pledge of Allegiance was led by RNSAA, Larry Saad. Riders Mission Statement was read by RNP Cummings.
Roll call of officers: President, George Cummings; 1st Vice, Tom McNamara; 2nd Vice, John Reando; JA, Jim Whitcraft; Treasurer, Dan Macdonald; Sergeant-At-Arms, Larry Saad; PNP, Don Cox; Chaplain, Jeremiah Botkin; Communications, Kathy Campbell; Publications, Kelly Reando; Historian, David Ray; Secretary, Karen Cox. All present.
Roll call of Delegates: 90 registrations; 62 voting delegates present. The majority vote is 32. 2/3’s vote is 42.
IA-Currently have 4 chapters, working on 2 more.
KY-Currently have 6 chapters. Annual department ride, Fire & Ice coming up, everyone is welcome.
MO- 12 chapters, 9 of the 12 reported programs. 333 members: 283-Riders, 50-Supporters, 159 are Veterans, 97 are sons, and 77 are ladies auxiliary.
NY-139 members, 17 are supporters, 122 are riders. 8 chapters, working on another.
OH-Thank you to National for your help. Kenton chapter reporting is big.
AK-2 This is the 1st convention they’ve been to. Getting things going in AK.
TN-104: MIKE INMAN - Chapter has been in existence for 9 years, proud of that. Just built a new Veterans cemetery. No one in chapter has done the reporting. Mike is a past recipient of a SILVER HELMET AWARD for AMVETS Member of the Year.
LA-7: MIKE CAMPBELL - Just got their 2nd chapter in LA, Chapter 66. LA-7 has 34 members, LA-66 has 23 members and both are growing.
Bob Wills - Department of FL Riders President welcomes all to their great state.
We have 123 chapters. We are down 4 from last year. We have 2,414 members. We have 10 departments and 18 Quality Chapters. Eight chapters were sent a Revocation of Charter letters: FL-20, GA-2011, IN-13, NC-905, NM-14, NY-8, OH-40 and OH-112. Motion made to give those 8 chapters, 30 days to revalidate, 2nd, discussion: What happens when a chapter closes, what happens with those members? CBL says they have 90 days to find a new chapter to join. When chapters close, the money in their account and their charter are sent to the department. The department holds it for a year to see if they can reopen. Motion passed.
Programs reporting was well over $5 mil; $200,000 more than last year. Thank you all for raffle ticket selling. If you still want to buy tickets, see me during our break. I have a 2nd vice conference call every 2nd Sunday of each month. It is at 7 Central/8 Eastern time. Everyone is invited if you’d like to call in. Let me know and I’ll send an email with the phone number and access code.
Reporting period is July 1st thru June 30th. It is broken into 2-six-month periods. Here is the breakdown:
FL $1.5 mil
The Long-Range Planning Committee discussed what we can do in the future to better the organization.
Moving from regular business to welcome the AMVETS National Commander, Rege Riley. He plans to work with the Riders. Past National Commander Marion Polk also visited. He said he enjoyed working with us and was proud of what we do. At the Mid-Year Rally, he had won a patriotic box. He gave the Riders National President, George Cummings, that same box as a gift. He had put gold plated engraved tags on it of each Past National Riders Presidents. He said it should be passed on to each president, and the previous presidents name needs to be added.
JA – JIM WHITCRAFT
My report is in the book and I ask that it be accepted as written. Here are 3 resolutions that need to be voted on.
Resolution 01-2018-Submitted by Riders National CBL Committee: Article XI, Sections 11.1 through 11.10, reads “other duties as may assigned by the Executive Committee/Executive Board or the President”. Amend Article 11, Sections 11-2 through 11-10 to read “other duties as may be assigned by the Executive Board or the President”. Committee recommends Adoption. Motion made, 2nd, passed.
Resolution 02-2018- Riders Unified Constitution. Submitted by the Department of Georgia Executive Committee, Article VII: Membership. Article VII, add Section 7.7 to read: The AMVETS Riders do not accept Members At Large of the AMVETS, Son’s of AMVETS, or AMVETS Ladies Auxiliary, nor does the AMVETS Riders permit any Riders Member’s at Large. The committee recommends adoption. Motion made, 2nd. To be passed by membership, 2/3’s vote is needed. Motion passed.
Resolution 03-2018-Riders Unified By-Laws. Submit by the Department of Georgia Executive Committee, Article V Section 5.2 sets the qualifications for membership. Amend Article V Section 5.2 to add Subsection 5.2D) to read: The AMVETS Riders do not accept Members at Large of the AMVETS, Son’s of AMVETS, or AMVETS Ladies Auxiliary, nor does the AMVETS Riders permit any Riders Members at Large. The committee recommends adoption. Motion made, 2nd and passed.
The committee discussed changing the terminology from Standard Operating Procedures to Standing Rules. That change will happen next year.
Any changes or provisions to our Standard Operating Procedures from the floor: Ed Flack, Department of Florida would like to add: That if any disciplinary action is brought against a Rider Officer by their parent organization, that the officer be prohibited from holding any level office in the Riders for a period of 2 years, to begin upon reinstatement by parent organization. Discussion: Motion to change from disciplinary action to suspension from parent organization. Call for a vote: 2nd motion, passed.
AUDIT COMMITTEE CHAIR-BEVERLY MUNOZ – Books are in immaculate condition. Went from 3 accounts to 1 and it’s so much easier. Everything was perfect.
TREASURER-DAN MACDONALD – Expenses are now broken down under each officer.
Big changes proposed: Proposing that we change the budget year from September through August to July through June. That way the budget year will be complete by the time we get to convention and it will be easier for the audit committee. Whatever is left over will be donated. It will be up to the body to decide on where we will donate. Send suggestions to the secretary.
Cashed $300 of Rewards money from credit cards to buy 12-$25 Visa gift cards to give out as door prizes at convention. Motorcycle flags were randomly given also. We have 90 registrations at convention. Used random drawing system from a website with 90 numbers. Your name corresponded with where you fall on the list, 1 to 90.
We have $50,000 in a money market that we don’t touch. We have $74,456.66 in the bank, which is more than we ever had.
I want to thank you for your trust for the past 6 years. Next year I plan on running for 2nd Vice.
Motion to accept report, 2nd, motion passed. Motion to change Budget Year, 2nd, motion passed.
Motion to pay President Cummings $100 for snacks, 2nd, passed. By changing budget year, the next one will be from 9-1-2018 through 6-30-2019, then full year will begin July 1, 2019 through 6-30-2020, motion 2nd, passed. Motion to donate $5000 at convention next year and remaining budget funds from each year will be donated at convention each following year, delegates choice of where, motion 2nd, passed. Send suggestions to the secretary.
Travel Expense Voucher Motion made that national officers cannot double dip by being paid twice for the same event. 2nd, passed.
Motion to compile list of places to donate, finance committee will narrow it down at Mid-Year Rally, 2nd and passed.
COMMUNICATIONS OFFICER-KATHY CAMPBELL – Pleasure to be re-appointed. The media policy is on the website. I have 623 POC’s and 95.8% are good emails. Goal to get to 100%. Motion to accept report, 2nd, passed.
PUBLICATIONS OFFICER-KELLY REANDO – Member brochures are available. Instructions will be available on the website to complete your 990’s. Motion to accept report, 2nd, passed.
CHAPLAIN-JEREMIAH BOTKIN – We have the death benefit available. Please honor those who have passed by placing them in our “LAST CHAPTER”. We have the scholarship fund also. Motion to accept report, 2nd passed.
SARGEANT-AT-ARMS – LARRY SAAD - Link will be placed on website for 990 Motion to accept report, 2nd passed.
HISTORIAN – DAVID RAY No report.
IMMEDIATE PAST NATIONAL PRESIDENT -DON COX - No report.
SECRETARY-KAREN COX – Motion to accept report as written, 2nd passed.
President Cummings: No old business. New business: AK-2 donated $500 to President Cummings cause.
NOMINATIONS OF NATIONAL OFFICERS:
JA – Jim Whitcraft nominated. He accepts nomination, no others, nominations closed.
SAA – Larry Saad nominated. He accepts nomination, no others, nominations closed.
Treasurer - Dan Macdonald nominated. He accepts nomination, no others, nominations closed.
2nd Vice – John Reando nominated; Mike Campbell nominated; both accept, no others nominated.
Hand vote taken, John Reando is elected 2nd Vice.
1st Vice – Tom McNamara nominated. He accepts nomination, no others, nominations closed.
President – George Cummings nominated. He accepts nomination, no others, nominations closed.
Motion to make 1 vote for all unopposed, 2nd, passed.
Motion to adjourn at 6:10pm, 2nd passed. Colors were retired, Prayer was led by Jeremiah Botkin.
NOTE: FOR COMPLETE DETAILS OF THIS MEETING, YOU MAY VISIT OUR WEBSITE TO SEE THE VIDEOS.
National Riders Secretary
Please see the attached resolutions (3) and the 2018 convention rules from National JA Jim Whitcraft.
Remember to print a copy of the resolutions to have with you at convention.
Hope to see MANY of you in Orlando!
As the National Convention gets closer, the National Executive Board has voted to eliminate the need for the individual Chapters to submit for the “Quality Chapter Award”.
We have decided to go to a much simpler formulation as we have done in the past. It’s simple, we are going to keep it to increased membership, programs reporting for both semi-annual periods prior to the National Convention and have your Dues and Remittance and Revalidations in on time. It is your job to submit on time and ours to keep track of those items. I sincerely hope that this brings back the prestige and honor of the Quality Chapter award as we enjoy presenting this award. If you have any questions, contact me at firstname.lastname@example.org.
Please remember to send in your 990’s with your Revalidations, this is imperative to keep your Chapters in good standing with the IRS.
I look forward to seeing as many Riders as can come to Orlando for the National Convention.
National 1st Vice President
It is that time of year again. Time to submit Chapter nominations for "Chapter Rider of the Year 2018 ".
If you have a member of your Chapter that you feel has gone above and beyond in his/her service this year, you may submit a nomination for "Chapter Rider of the Year 2018".
Nominees must be a current Chapter member in good standing.
To nominate a member of your Chapter: Please send their name, a short bio of why you feel they are a candidate to be recognized as "Chapter Rider of the Year 2018". Also include any articles you feel are associated, such as newspaper clippings if available (not required).
Chapters with a Department: Send your nominations to your Department President no later than June 30th, 2018.
Chapters without a Department: Email your nominations to National Riders Secretary Karen Cox @ email@example.com no later than June 30th, 2018.
Remember: Deadline for submission is June 30th, 2018. ALL nominations must be RECEIVED by this date.
Please do not reply to this email with your nominations. Nomination names and information must be emailed as mentioned above.
Kathy Campbell RNCO